AWEA has sixty-seven (67) booth spaces available in the downstairs exhibit hall. Preferences will be handled on a first come/ first serve basis. Consideration will be given for your booth space preference; however, regardless of your request, AWEA reserves the right to assign your booth space as necessary to accommodate all vendors.
Exhibit space is limited (exhibit hall layout), so reserve your booth early to assure your firm’s representation at the conference, which is attended by over 350 water pollution control professionals from around the southeast. Hospitality sponsors are always welcome and will certainly receive recognition.
For more information, contact: Brent Robinson
24312 Highway 98, Fairhope, AL 36532
Note: No booth space will be assigned without completed / signed Hold Harmless Clause.
Booth Assignments: Booth spaces will be assigned first-come, first-serve basis, based on the date of receipt of this form, Hold Harmless Clause, and payment in full. No spaces will be held based on verbal or written reservations without full payment in advance. Consideration will be given for your booth space preference; however, regardless of your request, AWEA reserves the right to assign your booth space as necessary to accommodate all vendors.
Equipment Provided: Booth spaces will be either 10’ wide x 8’ deep or 8’ wide x 8’ deep (depending on your paid choice), available on a first come basis, and will include one (1) 6’ draped table, one (1) chair, and one (1) wastebasket. Wave Audio Visual Productions (WAVP) will email packets to all vendors who in turn can request any special needs such as electrical hookups, signs, extra chairs, etc. for an additional cost – paid directly to WAVP. Coordinate any special equipment needs with Wave Audio Visual Productions at (251) 968-WAVE (9283). Exhibitor Exposure: ALL breaks & lunches (Monday & Tuesday) are scheduled for the Exhibit Hall to maximize vendor contact with the conference attendees. Refreshments will be served in the Exhibit Hall. In addition, the Sunday evening Meet & Greet function will be held in the Exhibit Area.
Exhibit Hall Entertainment: In an effort to get attendees into the Exhibit Hall area and keep them there as long as possible, exhibitor door prizes will be awarded in the Exhibit Hall.
Exhibitor Door Prize: Each Exhibitor is encouraged to provide a door prize. It will be the Exhibitor’s responsibility to give away their door prize, however, AWEA will assist in the drawing as needed.
Cancellation Policy: A 75% refund of the registration amount will be made only if written notification of the same is received by March 31, 2017. A 50% refund will be made if written notification is received by April 7th, AND only if the canceled space can be resold. No refunds will be made if cancellations are received after April 7th. Refunds will be issued after the conference has concluded, in accordance with the above.
Set-up and Tear Down Policy: Vendor display set-up times will be Sunday, April 9, 2017 from 8:00 a.m. until 4:00 p.m. There is a Meet & Greet function scheduled in the Exhibit Hall on Sunday evening, April 9th, from 5:00 to 7:00 p.m. We ask that all vendors have their BOOTHS REMAIN IN PLACE AND SET UP UNTIL 2:00 p.m. ON TUESDAY, APRIL 11, 2017 – NO EXCEPTIONS, PLEASE.
Shipping/Drayage: An outside exposition service company has been retained to handle all freight shipments for displays, etc. Hand-carried items may be brought in to the Exhibit Hall by vendors, but heavy/bulky items that require motor freight shipment and/or special handling must be routed through this company. A direct mailer with information and rates for these services will be provided. Please coordinate shipments directly with this company. The AWEA will not provide shipping/handling services.
Heavy Equipment: The location of the exhibit area will make it difficult for heavy equipment (tractors, etc.) to be effectively displayed. Vendors may contact Wave Audio Visual Productions at (251) 968-9283 to discuss heavy equipment displays, but space for this equipment, if available, will be extremely limited.